Travel Requirements

Chrome River

1. Go to Chromeriver and login with your BYU account. You will see on the left of the screen three different categories. The one on the bottom says pre-approval. You then click create which is found in the top right hand corner of the Pre-Approval box.
   
2. Create your Pre-approval
   
   1. To do this, you must fill out the name of your trip in the "Report name" box, Then fill out the dates in which you are leaving and fill them out in the Start Date and End date. Fill out everything you know of the trip in the appropriate boxes Including the allocations located at the bottom. In the box where it says "Document Type", you must designate whether this is an Individual travel (you just travelling by yourself), or Group travel (in which you and your students will be going on a trip).
3. Once you have finished the first part of the pre-approval (step 2) a screen with a bunch of Icons including Air Travel, Ground Transportation, Hotel, Meals, Conference/Training, and Miscellaneous. Within the appropriate icons, you can fill out the approximate cost of each thing (this can be done using google. Note: In Meals and in mileage there is a calculator built in to estimate the costs). Note: If you are traveling solely by car, you will need to fill out an airfare equivalency form and attach it at the end right before you click submit. You attach it all the way at the bottom of the submit screen underneath the comment section. Once you are done, you may hit submit and your pre-approval will be sent to get approved by the advisors

Booking the Trip

There are a couple options for when it comes to booking a trip that we will walk you through. These options are using Simply Travel (this is intended for individual travel only), Talking to one of the secretaries in the office, or Calling the Travel office yourself.

If you are solely traveling by car, you will need an airfare equivalency form filled out which you will give to the secretaries.

Option 1

• Simply Travel is a BYU website where you are able to book your entire trip from airline tickets to rental cars to hotel rooms. This allows you to pick everything according to your liking. To do this you must first set up your own Business account by calling the BYU Travel office. Once it is set up, you are free to book your travel by heading to your business travel account, Adding in the appropriate flight, hotel, and car rentals in the respective spots, and finally booking your trip using a card in your name.

Option 2

• If you prefer to have a secretary book your individual travel or if you have a group travel, come to the front desk in the office to inform the secretaries that you will be traveling. When you go to a secretary to book your trip you will need the following:
  
  • Your official name that is on your government ID
  • (If applicable) Your Student's official name on their government ID
  • The Card Number that has your name listed on it
  • Your Net ID
  • (If applicable) Your Student's NetID and ID number
  • Your Chromeriver pre-approval number
  • The Dates you will be gone
  • (If applicable) The Flight you would like and seat
  • (If applicable) The type of rental car you would like

Option 3

• If you prefer to do everything for your group travel or individual over the phone, you can call directly to the Travel and Purchasing department at BYU at the following number and they will walk through the steps with you.
• BYU Purchasing and Travel: 801-422-3872
• You will need the following:
  
  • Your official name that is on your government ID
  • (If applicable) Your Student's official name on their government ID
  • The Card Number that has your name listed on it
  • Your Net ID
  • (If applicable) Your Student's NetID and ID number
  • Your Chromeriver pre-approval number
  • The Dates you will be gone
  • (If applicable) The Flight you would like and seat
  • (If applicable) The type of rental car you would like